Responsibilities

The responsivilities include but are not limited to

• Overall management of vendor
• Attend all vendor/business meetings
• Manage vendor to ensure tasks are being completed, questions are being answered
• Manage vendor issue logs
• Escalate issues when necessary
• Understand what services are paid and where the services reside
• Understand what the services/service types mean and how they are billed
• Processing monthly voice/network invoices from receiving the invoices to making sure they are paid
• Ensuring all accounts are reconciled and paid on time
• Work closely with vendors on invoicing issues
• Ensure invoice is received
• Review invoice in Tangoe to ensure invoice is accurate
• Understand any invoice discrepancies
• Add invoice information to the account spreadsheet
• Review forecast to ensure PO is not overspent
• Understand how current invoice affects forecast/budget
• Monitor invoices to ensure they
• are approved by all approvals
• show up on the payment file
• are processed by AP
• show up in SRM to approve
• are paid
• Process payment files
• Add payment information to the account spreadsheet
• Process month end
• Ensure accruals are accurate each month prior to month end
• Upload payment information into the TEM
• Maintain account spreadsheet ensuring
• All fields with calculations have calculations
• Monthly calculations are updated each month
• LBE numbers are updated once LBE is closed
• LBE numbers are tracked for each LBE
• Open all physical mail
• Determine if it belongs to you/team
• If it does not, find out who it belongs to
• If you still don’t know, provide back to admin
• Determine what needs to happen with it
• Complete vendor management tasks to ensure vendor information is current and up-to-date to avoid or fix payment issues
• Complete seed templates to set up new billing accounts
• Work with TEM vendor for all invoice issues
• Liaison between the voice/network teams and Finance to ensure all accounts are forecasted/budgeted appropriately
• Review the moves, add, changes, and disconnects to ensure the services were updated, added or removed from the invoices
• Understanding the forecast/LBE process
• Understand what new services are coming and when
• Understand how the new services will affect the forecast
• Working with Finance and Business to adjust forecast in each LBE if needed
• Work with Provisioning team to ensure the MACD process is closed
• PO/POCN Process
• Creation of Purchase order/Purchase order change notifications (POCN)
• Understand what the budget is and how much POs need to be created for
• Understand the cost centers and what PO goes against what cost center
• Understand who owns each cost center
• Understand PO/POCN Process from beginning to end
• Create the appropriate documentation
• Get the appropriate documentation/approvals from other teams, if needed
• Know and understand timelines
• Ask questions when necessary
• Escalate any issues when necessary
• Work through time constraints
• Record time in Powersteering
• Complete ISOTrain as you receive them
• Documenting processes